Project Coordinator (Accounts)

LA (Lindeman & Associates) launched in 2015 and quickly established itself as a leader in the entertainment advertising space, winning Clio’s Agency of the Year in 2017. LA brings together artists, editors, and storytellers into one hyper-collaborative team specializing in crafting iconic 360º campaigns. Our work grows audiences, sparks conversations, builds brands, and shapes culture. Though we hail from around the country—and the world—Los Angeles is our creative home and our muse.  LA is honored to collaborate with the industry’s leading theatrical and streaming partners, including Disney, FX, Paramount, Apple, Amazon Studios, Hulu, Lionsgate, Netflix, STARZ, Universal Pictures, and Warner Bros.

LA is seeking a full-time Project Coordinator to join our team and collaborate with a passionate team of creative directors, artists, account executives, and more on projects with the best clients in the entertainment industry. You will be key in supporting Account Executive(s) and in maintaining relationships with clients and partners, while also keeping internal teams aligned on campaigns. Ideally you will have experience in a fast-paced Accounts role. You are detail-oriented, deadline-driven, and possess exceptional project management skills. 

What You’ll Do:

• Support Account Executive(s) in day-to-day operations, including cross-departmental project coordination and client communication
• Maintain a strong understanding of project timelines and tracking milestones/status
• Create and/or edit presentations; participate in the delivery of presentations
• Proactively preparing templates / assets / slides / direction for project-kick-offs
• Facilitating communication of project status with CD’s and other stakeholders
• Coordinate project assets, including file requests from clients and dissemination of assets to appropriate stakeholders 
• Follow-up with stakeholders, both internal and external, to ensure all assets have been allocated to their appropriate locations 
• Follow-up with clients on timelines and proactively reach out if we are waiting on assets or other information from them 
• Multitask, monitor, and pivot between multiple projects, requests, and lines of communication
• Complete quality control checks throughout every step of a project; prioritize tasks based on urgency
• Document detailed notes during client calls to understand explicit, as well as subtle, direction– follow-up as necessary for clarification 
• Communicate proactively with internal teams to ensure project status is tracking on-time and ensure any potential issues are addressed or escalated
• Manage-up as needed: follow-up with Account Executive(s) or CD’s to remind them of priorities and deadlines to stay on track

What You’ll Bring:

• Minimum 1.5+ years of experience in an Accounts role (preferably in the entertainment industry)
• Working knowledge of Adobe CS and Keynote
• Ability to manage and prioritize multiple projects at a time, with a strict attention to detail
• Demonstrated ability to communicate, present, and influence credibly and effectively at all levels of an organization
• Ability to utilize project management platforms (preferred Wrike experience)
• Ability to follow the strictest of security and confidentiality measures
• A passion for the entertainment industry and an interest in staying up-to-date on trends

The Perks:
We want to make sure you’re taken care of while we build the future of entertainment together.

• Work is remote, with the option to work onsite in our DTLA office
• Medical, dental, vision, life insurance, FSA’s
• Short and long-term disability, accident, critical-care coverage
• PTO and paid holidays
• 401K plan
• Certain roles may be eligible for an annual discretionary bonus
• Employee wellness benefits and mental health support
• Employee engagement gatherings
• Work with world-class talent in an environment that promotes creative freedom on projects you’ll be proud to tell your family and friends about
• This is a nonexempt, hourly role. The pay range for this position is $22-$28/hr. Compensation may vary depending on a number of factors, including but not limited to the candidate's qualifications, location, prior experience, and education.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Extended periods of desk work:
  • Regularly required to sit for extended periods, engaging in tasks such as email correspondence, project coordination, and document preparation.
• Communication:
  • Regularly required to talk and hear during internal meetings, as well as to effectively communicate directives to creative teams.
• Presentation activities:
  • Ability to create and edit presentations and participate in the delivery of presentations, which may involve standing and speaking for short periods.
• Visual acuity:
  • Specific vision abilities required include close vision, for detailed review of project assets and quality control checks; and the ability to adjust focus, for detailed work.
• Utilization of technology:
  • Regular use of computer equipment and software tools, including Adobe CS, Keynote, and project management tools (e.g., Wrike), requiring manual dexterity and eye-hand coordination.
• Multi-tasking:
  • Ability to manage and prioritize multiple projects at a time with a strict attention to detail, which may involve shifting focus between tasks.

LA is an equal opportunity employer. We're committed to making LA as inclusive and diverse as the audience we engage daily. LA is dedicated to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected].